| Criterion | Audiree | Excel / spreadsheets |
|---|---|---|
| Getting delivery note lines in | AI reads a photo, PDF or email — article, quantity, unit, price | Typed by hand, line by line |
| Check against contract price | Automatic for every line: contract price × quantity | Lookup formulas, if the contract is in the file and the item names match exactly |
| Different wording (“BET C25/30” vs “Concrete C25/30 XC2”) | Matched by meaning | Manual |
| Duplicate delivery notes / invoices | Detected by document number and supplier | Only if someone notices |
| Units and designations (units vs m², D16 vs D22) | Checked | Manual |
| Site and accounts on the same data | One review queue and per-job dashboard | Usually separate files, emailed back and forth |
| Access control | Per company, per job and per role | File permissions |
| Cost | On request, by volume of documents and jobs | Already paid for |
| Flexibility | Adapted to your management model at set-up | Total |
Compiled from public sources on the date shown. If something has changed, tell us and we will correct it.
When Excel / spreadsheets is the better choice
- You receive a handful of delivery notes a month and the check takes an hour or two — a spreadsheet is enough.
- You need a one-off analysis or a custom report; Excel is more flexible than any product.
- You have no supply contracts or agreed prices to check against, so there is nothing to automate yet.
When Audiree is the better choice
- Jobs receive hundreds of delivery notes a month and someone spends days typing and cross-checking them.
- Site management and accounts both check the same documents, each in their own file.
- Suppliers describe items differently from the contract, so lookups break.
- You want to know about a price above contract the day the delivery arrives, not at month-end.
How is it done in Excel today?
It works, and it is how most teams start. The method is described step by step in how to reconcile supplier invoices.
- 01Collect the signed delivery notes from site (paper, photos, email).
- 02Type each line into the job’s spreadsheet: date, note number, item, quantity, unit.
- 03Look up the contract price for each item and multiply.
- 04When the invoice arrives, sum the delivery notes it covers and compare totals.
- 05Chase the differences by email with site and the supplier.
Where do the hours go?
For example: a concrete supplier sends a monthly invoice of €14,280.00 covering 22 delivery notes across three jobs. Someone has to find the 22 notes, type them, sum m³ per job, check the concrete class on each line and look up the contract rate. At three to five minutes a note, that invoice alone takes over an hour — and it is one of dozens.
- Typing: every line keyed by hand, often twice (site and accounts).
- Matching: item names on notes rarely match the contract, so VLOOKUP fails.
- Duplicates and missing notes are found late, if at all.
- The file lives with one person; holidays stop the check.
What changes with Audiree?
The site team photographs the delivery note in the chat group it already uses. AI reads every line in two independent readings, matches each to the contract price book by meaning and runs ten deterministic checks. What matches is approved automatically; divergences go to a review queue with the exact difference. The per-job dashboard shows contracted vs invoiced and pending exposure, and CSV export keeps Excel for the reports you like. See delivery note and invoice reconciliation.
Built in Portugal
Audiree is built in Portugal and works today with Portuguese construction companies. Reading is layout-agnostic, so suppliers’ documents from other markets can be read as they are, and we run demos with your own delivery notes and contracts — but we don’t claim local compliance outside Portugal.
When should you switch?
When the check takes days rather than hours each month, when two teams check the same document, or when price differences are found at month-end instead of on delivery. Below that, a well-kept spreadsheet is a reasonable choice.
Frequently asked questions
Can we keep using Excel with Audiree?
Yes. Audiree exports CSV that opens in Excel, including the monthly breakdown by contract item.
Do we have to type the contract in?
The contract price book is loaded per job during set-up; the first job is set up with you in the pilot.
What happens to lines that don’t match the contract?
They go to the review queue with the exact difference; you can match them to a contract item, create the missing item or accept them as off-contract. Nothing is discarded silently.
Is Audiree only for large companies?
Pricing depends on volume of documents and jobs. If you receive only a few delivery notes a month, a spreadsheet may be enough.