Accounts payable for construction companies: every supplier invoice checked once

• The proof is on site — the signed delivery note is in a site office or on a foreman’s phone, not in the AP inbox.
• Prices come from contracts — materials are often called off against a supply contract or price list per job site, not a PO per purchase. See three-way match in construction.
• Costs belong to a job site — every invoice has to land on the right job site and contract.
• Summary invoices — one invoice can cover a month of deliveries, sometimes across several job sites.
• Descriptions don’t match — suppliers, site and contract each name the same item differently.

Mostly on questions, not on posting: chasing the site for a missing delivery note, looking up a contract price, asking whether a quantity is right. In many companies the same document is checked twice — by the site team for quantities and by finance for prices and supplier details — in two spreadsheets, with the questions travelling by email until month-end.

The time grows with every job site and every delivery. It also concentrates risk in the one or two people who know where each document is.

• Checked documents — every delivery note and invoice read by AI, matched line by line to the contract and run through ten deterministic checks (V1–V10): price vs contract, totals, dates, quantities, supplier NIF, contract reference, units, item identity and rebar tonnage.
• What’s right goes through on its own — matching documents are approved automatically.
• Differences resolved in one click — each one sits in a review queue with the exact amount, where site and finance decide in the same place.
• Duplicates caught — by document number or ATCUD plus supplier, before posting.
• Per-job-site view — contracted vs invoiced, pending exposure, alerts, monthly breakdown and returnable pallets still to be returned.
• CSV export — checked data ready for Excel or for posting in your accounting system or ERP.
• Access control — each company’s data is isolated (row-level security), with access per job site and role.

Audiree is not an ERP, an accounting system or AP payment software. It does not pay suppliers, does not issue delivery notes or invoices, is not a certified tax archive and does not submit anything to the Portuguese tax authority (AT). It does not validate ATCUD codes, QR codes or signatures with the AT — the document number and ATCUD are used to catch duplicates. It gives no tax advice: VAT rates and reverse-charge treatment stay with your accountant. There are no ready-made connectors to specific ERPs; checked data exports to CSV for Excel or for posting in the system you already use.

In practice: Audiree is where documents are checked; your ERP or accounting system is where they are posted and paid. Month-end then starts from documents that have already been checked, which also makes supplier statement reconciliation shorter.

Audiree is built in Portugal and works today with Portuguese construction companies. Reading does not depend on a document’s layout, so delivery notes and invoices from suppliers in other countries can be read as they are. If you run projects outside Portugal, we run demos with your own documents — but we don’t claim local tax rules or integrations for your market.

The first step is a 30-minute demo with your own documents: bring two supply contracts and a month of delivery notes and invoices from one job site. We run the reading and checking live, and you see line by line what would go through on its own and what would go to review. After that, the platform is adapted to how your company is run (job sites, cost centres, who approves what); setting up the first job site is included in the pilot. Pricing is quoted on request, based on your volume of documents and job sites.